Session Cancellation by the ICA
Each session at ICA requires a minimum number of nine (9) participants in attendance, including the Residency Program. If the minimum number of participants is not reached, we reserve the the right to cancel those programs. If necessary, cancellations will be done at the close of registration or 30 days before the start of the session/course/tour/event. Registered participants will be informed immediately when a condition arises that results in a cancellation and will be issued a full refund.
If a participant wishes to rebook for an alternative date, we will do so free of charge, provided this option exists. Otherwise, the paid price will be refunded immediately. No obligation to reschedule to an alternative program date, or any other additional claims exist. If the ICA needs to cancel due to unforeseen circumstances, such as sudden illness of the instructor, you will be informed of this no later than 5 days before the start of the session/course/tour/event, or as soon as is possible.
Cancellation by the Participant
Candidates should contact the ICA in writing, stating course details, in the event they need to cancel. Prior to the deposit deadline posted for your session, a full refund is possible. After the deadline, deposits are non refundable. After registration closes for each workshop, refunds are not available. See your specific course for more details on the dates that deposits are due and for final registration and payment due dates. Cancellation after registration has closed will not lead to a refund of any kind, except in the case of pressing personal circumstances, such as hospital admission and similar unforeseeable circumstances. In such situations a request for a refund can be made in writing, stating relevant personal and course details. We reserve the right to review all such conciliation requests. Up to ten days before a session/course/tour/event starts a participant may also request a transfer to another session/tour/course/event, provided the original session/tour/course/event still has the minimum number of participants. There are no refunds after the start of a session, regardless of attendance or circumstances.
Note: We ask that all our participants purchase travel insurance both to provide for coverage while abroad and to insure the possibility of a refund should you be forced to cancel after the session begins or the due date. In cases of Force Majeure (such as a: strike, riot, acts of God, unforeseen illness or death, or death of a family member) we highly recommend that your policy include coverage for any trip cancellation that may occur prior to or after departure. Policy coverage varies. Often, it is advantageous to purchase your coverage prior to reservation payments with us and your flight provider. Check your specific policy carefully for more information. See the travel insurance section of the Participant Guide for more information.